What certifications are required if my company wants to export agricultural products to Europe & US markets?
The following mandatory documents are prescribed for exports and imports of goods from India:Bill of Lading/Airway BillCommercial Invoice cum Packing List (Separate Commercial Invoice and Packing List would also be accepted)Shipping Bill/Bill of ExportBill of Lading/Airway BillA bill of lading is a contract between the steamship company and the shipper. It is issued by the shipping company and a proof for shipper that the goods are received by the shipping company. The bill of lading confirms the port where the goods are to be delivered, how and amount of freight charges to be paid, name of consignee etc.It is of two types non-negotiable and negotiable. The shipper uses the first type, non-negotiable "straight bills," when consigning the shipment directly to the final buyer. Meanwhile, the shipper uses the second type, negotiable "order bills," when he does not want the shipment to directly reach to the buyer until certain conditions have been met. In this instance, the specified shipper must show the bill of lading before delivery of the order. The person/company on the destination must be notified beforehand about it.Most letters of credit call for "on board" bills of lading, which prproof to the buyer that the shipment has been placed on board the vessel.Bill of Lading/Airway BillThe airway bill is a non-negotiable document. It serves as a receipt for the shipper and issued by the airline or consolidator taking the order. The AWB serves as documentary evidence of the conclusion of the contract of carriage, freight bills, certificates of insurance, the customs declaration. It indicates that the carrier has accepted the listed goods and carries the responsibility to carry the consignment to the destination airport in accordance with the conditions listed on back of the original bill. The Airway Bill gives the information about the handling, dispatching and delivering of shipments.Commercial InvoiceA commercial invoice is a bill for the goods issued by the seller to the buyer. This invoice must include all the credentials like dates of billing and shipping, names of exporter or manufacturer, consignee, terms of sale, mode of payment, description of goods, country of origin, packing marks and numbers, numbers of units, price per unit, total price, transportation mode and any other information required by the country of destination. These invoices are often used by governments to determine the true value of goods when assessing customs duties.Packing ListPacking list is the details of all items in the box, crate, pallet, or container, including the type, dimensions, and weight of the container. Customs officials use this list to check cargo, while buyers use it for inventory merchandise received. A packing list gives information about the seller, buyer, shipper, invoice number, date of shipment, mode of transport, carrier, and itemizes quantity. A packing list may serve as conforming document but it is not a substitute for a commercial invoice.Shipping Bill / Bill of ExportFor goods moving out of country must be approved by customs by mandatory filing of a legal document called shipping bill. Shipping bill contains all required details about the goods to be exported. A shipping bill is issued by the shipping agent and represents some kind of certificate for all parties, included ship's owner, seller, buyer and some other parties. For each one represents a kind of certificate document. Its of four types and the major distinction lies with regard to the goods being subject to certain conditions which are:Export duty/cessFree of duty/cessEntitlement of duty drawbackEntitlement of credit of duty under DEPB SchemeRe-export of imported goodsWith the Shipping Bill the following documents also have to be filled:InvoicePacking List/Weight SpecificationsOrder & Confirmation, Copy of L.C. if anyExport License/Permit wherever necessaryQuality Control CertificateGR Form in duplicate duly filledDrawback Claim Application Form duly filledAR4/FormHope this will be helpful. Thanks